WFH Senior Executive Scheduling Assistant (Investment Management)

Job Overview

Our client is seeking an experienced, proactive, and highly organized Executive Scheduling Assistant to provide high-level support to a senior executive in the investment and fund management industry. The ideal candidate is professional, discreet, and capable of managing complex priorities in a fast-paced environment. This role requires excellent communication skills, sound judgment, and the ability to anticipate executive needs.

Schedule

Monday - Friday, 9:00 AM - 6:00 PM EST, with a 1-hour unpaid break (40 hours per week)

Responsibilities

• Manage executive calendars, appointments, and meetings across multiple time zones.
• Handle executive correspondence, emails, and stakeholder communications.
• Coordinate meetings with investors, senior leadership, and business partners.
• Prepare presentations, reports, meeting agendas, and executive documents.
• Arrange domestic and international travel and manage itineraries.
• Track deadlines, follow-ups, and key executive priorities.
• Support investor communications and administrative activities related to fund operations.
• Handle confidential financial and business information with discretion.

Requirements

• Extensive experience supporting C-suite executives or senior leadership.
• Strong experience in executive calendar management, communication, and administration.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Copilot
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Exceptional organizational skills, attention to detail, and problem-solving abilities.
• Ability to work independently, anticipate needs, and manage competing priorities.
• High level of professionalism, confidentiality, and sound judgment.

Preferred Qualifications

• Experience in fund management, private equity, investment management, or financial services.
• Familiarity with investor relations, fund operations, and financial terminology.
• Experience coordinating board meetings and communicating with high-level stakeholders.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations